Built for Every Type of Flexible Space
One platform to manage your coworking space.
Bookley adapts to the way your business works. Whether you run a multi-clinician practice, consulting rooms, or shared offices, one platform gives you the tools to manage bookings, billing and people — seamlessly.
Packed with features
Here are just some of the ways we make managing your space easier.
| Feature | What it does |
|---|---|
| Calendar & bookings | |
| One unified calendar | Spaces, members and bookings on a single conflict-free view. |
| Visual floor-plan booking | Upload a floor plan and members pick a room visually by tapping it — no scrolling through a list. |
| Recurring bookings | Daily, weekly or custom patterns set up in seconds. |
| Member self-service portal | Members can make, change or cancel bookings, view their booking summary and pay invoices — all in one place. |
| Public display signage | Put a screen in your foyer that shows who's in and when, updated live. |
| iCal feed | Subscribe to your bookings from any external calendar. |
| Spaces & automation | |
| Scale with ease | Unlimited members included. Add more spaces as your business grows. |
| Multiple locations | Run several venues from one account with separate calendars. |
| Rich space pages | Photos, capacity, size and features (desks, monitors, accessibility kit) for every room so members pick the right space first time. |
| AI room recognition1 | Upload a labelled floor plan and AI outlines each room for you — turn a plan image into clickable spaces in seconds. |
| Smart-device hooks2 | Connect lights, heating and access devices via Home Assistant. Early access — get in touch to set yours up. |
| Pricing & rates | |
| Flexible billing for your members | Take pre-payments and deposits at booking, or send a single monthly invoice. |
| Memberships | Sell recurring memberships and packs that auto-renew. |
| Global or member-specific rates | Set one price for everyone, or custom rates or rules per member. |
| Flexible pricing strategy | Dynamic pricing by time of day, space size, or volume booked per month. |
| Half-day & full-day flat rates | Bundle longer bookings into a single, simple price. |
| Cancellation fee tiers | Refund rules that change based on how close to the booking. |
| GST/VAT handling | Tax-inclusive pricing and tidy line items on every invoice. |
| Payments & invoicing | |
| Flexible payment options3 | Accept instant online payments via Stripe, or send an invoice — your call. |
| Public payment links | Send a one-off link to invoice anyone — no login needed. |
| Automated invoicing | Per-session or rolled into one monthly invoice — your call. |
| Monthly billing workspace | Review every invoice in one screen before they go out, send friendly payment reminders and chase overdue invoices. |
| People & access | |
| Easy member onboarding | Choose what information to collect at signup so new members are ready to book. |
| Invite-only signup | You decide who joins. New users land in a vetted queue. |
| Three roles, granular permissions | Owners, staff and members each see only what they need. |
| Per-member booking rules | Cap how often any member can book, restrict them to certain hours or specific rooms, or let some members book ahead further than others. |
| Booking window controls | Cap how far ahead members can book, clinic-wide or per room — no more bookings six months out unless you want them. |
| Announcements & notifications | Pin a message for everyone, a single role, or specific members — appears in the in-app bell and on the dashboard. |
| Insights, branding & trust | |
| Revenue & utilisation dashboard | See what's earning and what's empty at a glance. |
| Your branding throughout | Logo, colours, your own booking URL and a calendar theme picker — front to back. |
| Tenant-isolated & secure | Every workspace's bookings, members and invoices are query-scoped to that tenant — staff in one workspace can't see data in another. HTTPS-only, 2FA available, full activity logging. More on security → |
| In-app help & email support | Real answers from a human — message us in-app or by email and we'll get back to you fast. |
1. AI room recognition is provided as a setup helper. It works best on clearly labelled top-down floor plans and may need manual tidy-up.
2. Smart-device hooks integrate with Home Assistant and may require additional subscriptions and hardware. Contact us for current setup support.
3. Online payments require a Stripe account. Standard Stripe processing fees apply.
Bookley fits your space. Your business. Your way.
Whether you run one space or many, Bookley adapts to your business model and helps you save time, reduce admin and grow.